---
title: What is the process for Making the Offer?
description: Learn how to extend a contingent and final job offer in municipal hiring, including offer letter essentials, FLSA status, and documentation for personnel files.
---

[Skip to content](https://www.lgc.montana.edu/knowledge-base/what-is-the-process-for-making-the-offer#main-content)

English

Show submenu for translations

[More support](https://www.lgc.montana.edu/knowledge-base/kb-tickets/new?hsLang=en) [Ticket System Portal](https://lgc.montana.edu/tickets-view?hsLang=en)

[![LGC Color-1](https://www.lgc.montana.edu/hs-fs/hubfs/LGC%20Color-1.png?width=100&height=100&name=LGC%20Color-1.png)](https://www.montana.edu/extension/localgov/index.html)

- [Submit a Ticket](https://www.lgc.montana.edu/knowledge-base/kb-tickets/new)
- [View Tickets](https://lgc.montana.edu/tickets-view)
- [Subscribers Portal](https://lgc.montana.edu/_hcms/mem/login?redirect_url=https%3A%2F%2Flgc.montana.edu%2Ftickets-view%3FhsLang%3Den)

Open main navigation

Close main navigation

- [Submit a Ticket](https://www.lgc.montana.edu/knowledge-base/kb-tickets/new)
- [View Tickets](https://lgc.montana.edu/tickets-view)
- [Subscribers Portal](https://lgc.montana.edu/_hcms/mem/login?redirect_url=https%3A%2F%2Flgc.montana.edu%2Ftickets-view%3FhsLang%3Den)
- English
  
  Show submenu for translations
- [More support](https://www.lgc.montana.edu/knowledge-base/kb-tickets/new)
- [Ticket System Portal](https://lgc.montana.edu/tickets-view)
- [Request a Training](https://40zxa7.share-na2.hsforms.com/2mMH41wA3QYGtjwc4OPWO3w)

[Request a Training](https://40zxa7.share-na2.hsforms.com/2mMH41wA3QYGtjwc4OPWO3w)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [MSU Extension Local Government Center](https://www.lgc.montana.edu/knowledge-base?hsLang=en)
2. [Process guides](https://www.lgc.montana.edu/knowledge-base/process-guides?hsLang=en)

January 12, 2026

# What is the process for Making the Offer?

## Making the Job Offer: Finalizing the Hiring Process in Municipal Employment

Once the municipality has decided to hire an individual, it needs to contact that individual as soon as possible. The municipality should be prepared to discuss salary, benefits and other job‐related issues. It is common to make a contingent offer of employment until results of reference and background checks are received. Once all background screening is complete, a firm offer of employment should be made in writing. Offer letters should include the name of the position, Fair Labor Standards Act (FLSA) status (exempt or nonexempt), wage/hour   
or month (do not list annual salary on letter), probationary period and benefits information. The candidate will sign to accept the offer. A signed copy of the letter should be placed into the personnel file.

- [FAQs](https://www.lgc.montana.edu/knowledge-base/faqs?hsLang=en)
- [Process guides](https://www.lgc.montana.edu/knowledge-base/process-guides?hsLang=en)
- [White papers](https://www.lgc.montana.edu/knowledge-base/white-papers?hsLang=en#main-content)

    - [Voter Review](https://www.lgc.montana.edu/knowledge-base/white-papers?hsLang=en#voter-review)
- [Glossary of terms](https://www.lgc.montana.edu/knowledge-base/glossary-of-terms?hsLang=en)
- [Product or service descriptions](https://www.lgc.montana.edu/knowledge-base/product-or-service-descriptions?hsLang=en)
- [Online Courses](https://www.lgc.montana.edu/knowledge-base/online-courses?hsLang=en)

- [LGC Services and Pricing](https://www.lgc.montana.edu/knowledge-base/service-and-pricing)
- [Request a Training](https://40zxa7.share-na2.hsforms.com/2mMH41wA3QYGtjwc4OPWO3w)
- [Ask the LGC Team a Question](https://40zxa7.share-na2.hsforms.com/2_ory1YLOQQe3qA3hzpNAkg)

[![LGC Color-2](https://www.lgc.montana.edu/hs-fs/hubfs/LGC%20Color-2.png?width=100&height=100&name=LGC%20Color-2.png "LGC Color-2")](https://www.montana.edu/extension/localgov/index.html)

Resources prepared by the MSU Extension Local Government Center are intended for educational purposes only and do not constitute legal advice. For interpretation or application of the law, please consult qualified legal counsel. The Montana State University Extension Service is an ADA/EO/AA/Veteran’s Preference Employer and Provider of Educational Outreach.

Copyright © 2026