What is the Claims process?
Claims for Payment: Ensuring Accountability in Montana Municipal Expenditures
Montana law 7-6-4301, MCA requires that all claims for payment by a city or town must be presented to the council for approval in an itemized format within one (1) year from the date the claim accrued. Payment of claims against a city or town may be authorized by the council when:
• payee-signed claims have been issued to the city or town and the payee has attested in the claim to its accuracy and that the payee has not received the claimed amount; or
• the payee has provided the city or town with an invoice or other document identifying the quantity and total cost for each item included on the invoice.
All bills, claims, accounts, or charges for materials of any kind that are purchased by and on behalf of a city or town by its department heads or officers must be reviewed by the city or town finance director or the city or town clerk before submission to the council.
• payee-signed claims have been issued to the city or town and the payee has attested in the claim to its accuracy and that the payee has not received the claimed amount; or
• the payee has provided the city or town with an invoice or other document identifying the quantity and total cost for each item included on the invoice.
All bills, claims, accounts, or charges for materials of any kind that are purchased by and on behalf of a city or town by its department heads or officers must be reviewed by the city or town finance director or the city or town clerk before submission to the council.